Wrap Around Care Bookings Oct-Dec25
Dear Parents and Carers,
Wrap-Around Care Bookings for October – December 2025
Further to our letter of 24th July, we are writing to confirm the arrangements for Wrap-Around Care bookings from 1st October 2025.
We apologise if you were expecting October bookings to be available on Sunday 7th September. Our letter of 24th July explained we had to review our provisional timetable and we would be communicating details for ongoing bookings early in September.
Following a review of the new system and bookings for September, we are now in a position to confirm arrangements going forward.
All payments and club bookings for wrap-around care clubs need to be made via MCAS and payment is required at the time of booking.
Please refer to our recent letter for more information and guidance on MCAS: https://uphillvillageacademy.clf.uk/letters/mychildatschool-mcas-launch/
Our wrap-around care provision continues to be increasingly popular and we do understand how important this provision is for our families. The move to MCAS has necessitated some changes to our processes, which we understand will impact on our families in different ways.
We now have the facility to set different capacity limits each day, which allows us to alter these in line with staffing and helps us ensure the maximum number of spaces are made available to families. The system also allows parents to book and/or cancel places at any time (subject to availability and our 7 days cancellation policy), helping to ensure unwanted spaces are released for others to book.
October Bookings
Unfortunately, we are no longer able to set a date and time to release sessions for booking as these have to be added manually. This means we will only be able to open bookings during a working day. Sessions for October will be added to the system on Wednesday 17th September and will be available to book at approximately 12noon. We apologise that we cannot give an exact time, as this will be dependant on office demands on the day.
Initially, only families who have regularly used our wrap-around care provisions and EYFS families who have requested these clubs, will have access to make bookings for October. We will open bookings to all parents from Wednesday 24th September, when parents will be able to self-enrol and make bookings via MCAS, subject to availability.
November & December Bookings
To help parents secure places further in advance, we propose to add all the sessions for Term 2 (November & December) at once, on Wednesday 15th October.
Voucher Payments
We continue to encourage parents to draw down childcare vouchers as early as possible to allow funds to clear our Finance system and be added to MCAS. It can take up to 10 days for funds to be available in MCAS, so you may wish to consider drawing larger amounts to cover the longer booking period. If you wish voucher credits to be split between Breakfast Club and After-School Club, please email office@uva.clf.uk to confirm how you would like us to split the funds.
After-School Club Collection Times
We are continuing to offer four fixed collection times: 4pm, 5pm, 5,30pm and 6pm, and children cannot be collected at any other time. Please remember After-School closes at 5pm on a Friday. Staff are familiar with most children’s collection times and will bring them to the front playground at these times. If you arrive at a different collection time, please speak to the member of staff and expect a short wait whilst we get children ready to leave.
Communication
Please ensure your contact details are up to date by checking and updating your Date Collection Form on MCAS.
For any urgent notifications on the day, e.g. late pick up, please email afterschoolclub@uva.clf.uk
For all enquiries regarding MCAS, bookings and payments please contact the main school office on office@uva.clf.uk.
Please do not hesitate to contact us by email at office@uva.clf.uk if you have any questions.
With kind regards
Samantha Hodder
Principal
